Supply Chain and Material Management System (Steps SCM)

Steps SCM is a Supply Chain & Material Management System, developed by a pioneer software company WEBNS Technology Ltd. situated in Bangladesh. In today's fiercely dynamic business arena, where adaptability is paramount and competition is persistent, procurement management isn't just advantageous it's essential for organizational vitality. Enter Steps SCM (Supply Chain & Material Management System), a transformative solution designed to revolutionize procurement practices.

Steps SCM transcend conventional paradigms, equipping businesses with a comprehensive suite of tools to navigate procurement complexities with agility and precision. From optimizing spending to streamlining processes and unlocking substantial savings, Steps SCM empowers enterprises to leverage procurement as a strategic asset in a rapidly evolving marketplace.

Experience the future of procurement management with Steps SCM—an innovation powerhouse where strategic expertise meets operational efficiency, driving organizations toward sustained growth and competitive advantage.

 

Usability of Steps SCM (Supply Chain & Material Management System)

Usability is paramount in today's fast-paced business landscape, where efficiency and agility are critical for success. Steps SCM (Supply Chain & Material Management System) is meticulously crafted with usability at its core, ensuring that organizations can harness their full potential with ease and confidence. Here's how Steps SCM enhances usability:

1. Intuitive Interface

2. Effortless Navigation

3. Customization Options

4. Responsive Design

5. Contextual Help and Guidance

6. Personalized Dashboards

7. Streamlined Workflows

8. Training and Support

By prioritizing usability across its design and functionality, Steps SCM empowers organizations to unlock the full potential of their procurement operations, driving efficiency, agility, and success in today's dynamic business environment.

 

Features of Steps SCM (Supply Chain & Material Management System)

1. Purchase Requisitions:

• Simplify and expedite the procurement process by allowing users to create purchase requisitions directly within the system.

• Users can specify details such as the item description, quantity, desired delivery date, and any special requirements, streamlining the request process.

2. RFQ Collection & Tracking:

• Enable users to send out requests for quotations (RFQs) to multiple vendors and track their responses efficiently.

• The system provides visibility into the status of each RFQ, allowing users to monitor progress and follow up as needed.

3. e-Tendering Portal:

• A secure online Portal for vendors who can receive RFQ notifications, bid for RFQs, and track their POs.

• Vendors can view and bid RFQs within a stipulated time as per the tender schedule.

4. Manual/Auto CS Preparation:

• Facilitate the preparation of contract documents, whether through manual drafting or automated templates within the system.

• Steps SCM can prepare Auto CS based on the bid submitted by the vendor through the online portal of e-Tendering.

• Users can ensure that contracts are accurately prepared, incorporating relevant terms, conditions, and legal requirements.

5. Vendor Management:

• Centralize vendor information, including contact details, performance history, and contract terms, within a single repository.

• Users can easily search and access vendor records, enabling effective communication, evaluation, and relationship management.

6. Purchase Orders Creation:

• Generate purchase orders directly from approved requisitions, ensuring a standardized and documented procurement process.

• The system automatically populates relevant details such as item descriptions, quantities, prices, and delivery instructions, reducing manual data entry and errors.

7. Internal Orders:

• Manage internal procurement requests for items or services needed within the organization, separate from external vendor transactions.

• Users can submit, review, and approve internal orders, ensuring that organizational needs are met efficiently.

8. Goods Received Note Generation:

• Automatically generate goods received notes (GRNs) upon receipt of goods, providing a formal acknowledgment of delivery.

• GRNs include details such as the item received, quantity, condition, and any discrepancies noted during inspection, facilitating accurate inventory management and reconciliation.

9. Electronic Invoices:

• Digitize the invoicing process by receiving and processing invoices electronically within the system.

• Users can review, approve, and process invoices seamlessly, accelerating payment cycles and reducing paperwork.

10. Purchase Invoices:

• Manage and track purchase invoices received from vendors, ensuring that all invoices are accurately recorded and processed for payment.

• Users can reconcile purchase invoices against purchase orders and goods received notes, verifying the accuracy of billing and pricing.

 

11. Supplier Invoices:

• Process and manage invoices issued by suppliers for goods or services provided to the organization.

• Users can review and approve supplier invoices, ensuring timely payment and maintaining positive supplier relationships.

12. Online Signatory Management and Approvals:

• Streamline the approval process for procurement transactions by facilitating online signatory management.

• Authorized users can electronically sign off on purchase requisitions, purchase orders, and invoices within the system, expediting approval workflows and reducing delays.

12. Auto Vat/AIT Deduction System:

• Automate the deduction of value-added tax (VAT) and advance income tax (AIT) from invoices and payments, ensuring compliance with tax regulations.

• The system calculates and deducts the applicable taxes based on predefined rules and rates, reducing manual effort and minimizing errors in tax calculations.

13. Integration With e-Tendering System:

• Seamlessly integrate with e-tendering platforms to facilitate the bidding process for procurement opportunities.

• Users can create and publish tender documents, receive bids electronically, and evaluate submissions within the system, improving transparency and efficiency in the procurement process.

14. Integration With Accounting & Financial System:

• Integrate with accounting and financial systems to synchronize procurement data with the organization's general ledger and financial records.

• This integration ensures accurate recording and reporting of procurement transactions, supporting financial transparency and compliance with accounting standards.

15. Integration With QC/QA System:

• Integrate with quality control/quality assurance systems to ensure that procured goods meet established quality standards and specifications.

• Users can track and monitor quality inspection results, non-conformances, and corrective actions related to procured items, ensuring product quality and regulatory compliance.

16. Integration With Inventory & Production Management System:

• Integrate with inventory and production management systems to synchronize procurement activities with inventory levels and production schedules.

• This integration facilitates demand planning, inventory replenishment, and production scheduling based on procurement orders and delivery schedules, optimizing supply chain efficiency.

17. Multi-Level User Management:

• Customize user roles and permissions to control access to system features and data based on organizational hierarchy and job responsibilities.

• Administrators can define user roles, assign permissions, and manage user accounts, ensuring data security and compliance with organizational policies.

18. Key Driver Analysis:

• Analyze procurement performance metrics and identify key drivers influencing costs, supplier performance, and savings.

• Users can conduct root cause analysis, trend analysis, and scenario modeling to identify opportunities for improvement and strategic decision-making.

19. Role-Based Dashboard:

• Provide stakeholders with role-based dashboards containing relevant KPIs, metrics, and reports tailored to their specific roles and responsibilities.

• Dashboards offer real-time visibility into critical procurement information, enabling users to monitor performance, track savings, and make data-driven decisions.

20. Built-In, Customizable Reports:

• Access a library of built-in reports or customize reports to analyze procurement performance, track savings, and support decision-making.

• Users can generate ad hoc reports, schedule automated report delivery, and export data for further analysis, ensuring access to actionable insights and analytics.

 

These modules work together seamlessly within Steps SCM to optimize procurement processes, enhance supply chain efficiency, and drive business success. Each module addresses specific aspects of procurement and supply chain management, providing users with the tools and capabilities they need to streamline operations, mitigate risks, and achieve strategic objectives.

 

Modules of Steps SCM (Supply Chain & Material Management System)

Steps SCM (Supply Chain & Material Management System) is designed with a suite of comprehensive modules that streamline procurement processes, enhance supply chain efficiency, and drive business success. Each module focuses on specific aspects of procurement and supply chain management, providing users with the tools and capabilities needed for optimal operations. Here are the detailed modules of Steps SCM:

1. Purchase Requisitions

• Steps SCM simplifies and expedites the procurement process by allowing users to create detailed purchase requisitions, specifying item descriptions, quantities, desired delivery dates, and any special requirements. Approval workflows ensure that requisitions are reviewed and approved by the appropriate personnel. This reduces the time and effort needed to initiate procurement requests, enhances accuracy, and ensures transparency and accountability through the approval process.

2. RFQ Collection & Tracking

• This module facilitates sending and tracking requests for quotations (RFQs) to multiple vendors. Users can create and send RFQs directly from the system and track vendor responses in real-time. Automated reminders and notifications ensure timely follow-up, simplifying the process of obtaining competitive quotes and improving vendor response rates, thereby speeding up the procurement cycle and enhancing control over the RFQ process.

3. e-Tendering Portal

• The e-Tendering Portal provides a secure online environment for vendors to receive RFQ notifications, bid, and track purchase orders. Vendors can log in, view RFQs, submit bids electronically within specified deadlines, and receive real-time updates on bid status. This streamlines the tendering process, making it more transparent and efficient, and encourages competitive pricing and innovation by expanding the pool of potential suppliers.

4. Manual/Auto CS Preparation

• This module facilitates the preparation of contract documents through either manual drafting or automated templates. Automated Contract Statement (CS) generation is based on vendor bids submitted via the e-tendering portal. Manual drafting options include customizable templates with standard clauses. Approval workflows and version control ensure contract accuracy and compliance, speeding up contract preparation, reducing legal risks, and enhancing collaboration.

5. Vendor Management

• Steps SCM centralizes vendor information within a single repository, including contact details, performance history, and contract terms. A searchable database allows for easy access to vendor records. Performance tracking and evaluation tools help assess vendor reliability and quality. This facilitates effective vendor communication and relationship management, enhancing strategic sourcing and vendor selection decisions.

6. Purchase Orders Creation

• This module generates purchase orders directly from approved requisitions, automatically populating item descriptions, quantities, prices, and delivery instructions. Customizable templates and standard terms ensure consistency. Integrated approval workflows standardize the procurement process, reduce manual errors, and enhance transparency and traceability of transactions.

7. Internal Orders

• Steps SCM manages internal procurement requests separately from external vendor transactions. Users can submit internal orders for items or services needed within the organization, with approval workflows to ensure these orders are reviewed and authorized. Tracking and reporting tools provide visibility into internal procurement activities, ensuring efficient and transparent management of internal needs and reducing confusion and errors.

8. Goods Received Note Generation

• The system automatically generates goods received notes (GRNs) upon receipt of goods, detailing item descriptions, quantities, conditions, and any discrepancies. Integration with inventory systems updates stock levels in real-time, facilitating accurate inventory management and reconciliation, reducing paperwork, and ensuring timely recording of goods receipts.

9. Electronic Invoices

• This module digitizes the invoicing process, allowing vendors to submit invoices electronically. The system automatically matches invoices with purchase orders and GRNs, incorporating approval workflows and electronic payment processing. This accelerates invoice processing and payment cycles, reduces errors, and minimizes paperwork and administrative overhead.

10. Purchase Invoices

• Steps SCM manages and tracks purchase invoices received from vendors by reconciling them against purchase orders and GRNs. Automated validation checks ensure billing and pricing accuracy, and integration with financial systems supports seamless payment processing. This ensures timely payment of vendor invoices, reduces manual effort and errors, and enhances financial control and transparency.

11. Supplier Invoices

• The system processes and manages invoices issued by suppliers for goods or services provided. Review and approval workflows ensure timely and accurate payments. Integration with procurement and financial systems enables end-to-end tracking and detailed reporting on supplier invoice performance, maintaining positive supplier relationships and supporting accurate financial reporting and compliance.

 

12. Online Signatory Management and Approvals

• Steps SCM streamlines approval processes with online signatory management, allowing electronic sign-offs for requisitions, purchase orders, and invoices. Role-based access control ensures appropriate authorization levels and audit trails track approval history. This expedites workflows, reduces delays, enhances security, and ensures accountability.

13. Auto VAT/AIT Deduction System

• This module automates the deduction of value-added tax (VAT) and advance income tax (AIT) from invoices and payments. Automated calculations based on predefined rules and rates ensure compliance with tax regulations, reduce manual effort, minimize errors, and enhance transparency and accuracy in tax reporting.

14. Integration with e-Tendering System

• Steps SCM seamlessly integrates with e-tendering platforms, facilitating the creation and publication of tender documents, electronic bid receipt, and evaluation. Automated notifications and updates improve transparency and efficiency, reducing administrative workload and encouraging competitive bidding, ultimately improving procurement outcomes.

15. Integration with Accounting & Financial Systems

• The system synchronizes procurement data with the organization's general ledger and financial records in real time. Automated journal entries and detailed financial reporting tools support accurate financial recording, reporting, transparency, and compliance with accounting standards while reducing manual data entry and associated errors.

16. Integration with QC/QA System

• Steps SCM ensures procured goods meet quality standards by tracking quality inspection results, non-conformances, and corrective actions. Integration with procurement and inventory systems supports quality control and assurance, maintaining product quality, and regulatory compliance, and reducing risks associated with poor-quality goods.

17. Integration with Inventory & Production Management System

• This module synchronizes procurement activities with inventory levels and production schedules. Real-time inventory updates and integration with production schedules facilitate efficient resource planning, automated replenishment, and optimized supply chain operations, reducing stockouts or overstocking and enhancing coordination between procurement and production.

18. Multi-Level User Management

• Steps SCM customizes user roles and permissions with role-based access control, user account management, and permission assignments. Audit trails and activity logs monitor user actions, enhancing data security and compliance with organizational policies, ensuring users have appropriate access and supporting accountability.

19. Key Driver Analysis

• This module analyses procurement performance metrics using tools for root cause analysis, trend analysis, and scenario modeling. Dashboards and reports highlight key performance indicators (KPIs), identifying cost drivers and savings opportunities, providing actionable insights for strategic decision-making, and supporting data-driven optimization of procurement activities.

20. Role-Based Dashboard

• Steps SCM provides stakeholders with customizable dashboards tailored to specific roles, offering real-time visibility into procurement performance and activities with interactive visualizations and drill-down capabilities. This enables users to monitor and manage performance effectively, supporting timely and informed decision-making, and enhancing transparency and accountability.

21. Built-In, Customizable Reports

• The system offers a library of standard reports for common procurement metrics and tools for creating custom reports for tailored analysis. Scheduled report delivery and data export options provide comprehensive insights into procurement performance, supporting strategic planning and operational optimization, and ensuring access to critical information for decision-making.

Each of these modules is designed to work seamlessly within the Steps SCM framework, offering a comprehensive solution that addresses every facet of procurement and supply chain management, thus enabling organizations to achieve operational excellence and strategic growth.

 

Who can use Steps SCM (Supply Chain & Material Management System)?

The Steps SCM (Steps Supply Chain & Material Management System) is designed to cater to a wide range of users across various departments and roles within an organization.

1. Procurement professionals, who are responsible for sourcing, negotiating, and purchasing goods and services.

2. Supply chain managers oversee the flow of goods, information, and finances across the supply chain.

3. Finance and accounting teams managing budgets, payments, and financial reporting.

4. Warehouse and inventory managers monitor stock levels, inventory movements, and warehouse operations.

5. Quality assurance professionals ensure product quality and compliance with standards.

6. Project managers oversee procurement projects, contracts, and timelines.

7. Senior management and executives make strategic decisions and monitor organizational performance.

8. Administrators and IT professionals managing and maintaining the Steps SCM system configuration and user settings.

9. Companies like automotive, electronics, food and beverage, pharmaceuticals, and more.

Overall, Steps SCM is designed to be a comprehensive solution that caters to the diverse needs of users across different departments and roles within an organization, enabling them to collaborate effectively, streamline operations, and achieve strategic objectives related to procurement and supply chain management.

 

Customer Support Steps SCM (Supply Chain & Material Management System)

Support for Steps SCM (Steps Supply Chain & Material Management System) is comprehensive and tailored to meet the diverse needs of users.

1. Technical assistance for troubleshooting and system maintenance.

2. Comprehensive training and onboarding programs.

3. Customization services to align with specific business needs.

4. Continuous improvement initiatives based on user feedback.

5. Extensive documentation and knowledge base for self-help.

6. Dedicated account managers for primary points of contact.

7. User community forum for collaboration and knowledge sharing.

8. 24/7 support availability for timely assistance.

9. Remote assistance tools for efficient issue resolution.

10. Feedback mechanisms to gather user input for improvements.

Overall, Steps SCM offers robust support services to ensure that users receive timely assistance, training, and resources to maximize their utilization of the platform and achieve their procurement and supply chain management objectives.